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Become a part of the ITSDP/PTS TRAUMA REGISTRY

 Please follow these key steps to request access to the Trauma Registry: 

 Contact the PTS The PTS offers a comprehensive informational package for hospitals interested in participating in the Trauma Registry (TR).

Permanent support is offered to help hospitals before, during and after accessing the TR.
Carry out a Self Assessment and follow the Implementation Plan  An initial self-assessment of the available resources (human, financial, physical) is recommended. It is part of the TR Implementation Plan. A data extraction form is also available.  

This process is key to assess hospital's readiness for the implementation of the TR which includes period data entry and analysis of the data.

 Sign in the Memorandum of Understanding (MOU) A MOU is signed between the ITSDP/PTS and the hospital. This is an important step to confirm not only the collaborative relationship between both parties but also to define the roles and responsibilities of each party. The annex 1 of the MoU must be completed and submitted.

After the signature of the MOU access to the TR is granted.

 Access the Trauma Registry  The hospital's personnel can start with the data entry process. 

Training videos teach hospital's personnel how to enter data.

 Data Entry and Analysis Permanent assistance is offered to participating hospitals during this process.

TR's users can take advantage of pre-standardized reports to support decision-making.


After contacting us, an Implementation Plan for the Trauma Registry will be emailed. The Plan includes guidelines for an initial self-assessment of the hospital's resources and infrastructure, training needs, inclusion criteria, type of data users, data collection target, data extraction and collection procedures, and data analysis and reporting. 

Once you have read the Implementation Plan and the institution's leadership team  have decided to go ahead with the Trauma Registry, the following documents must be completed and submitted:

  1. Official letter requesting access to the Trauma Registry (See sample letter). The letter must be addressed to the Trauma Registry Director (Dr. Edgar Rodas). It must be written on institutional letterhead and signed by an official authority of the organization requesting registry.
  2. Memorandum of Understanding (MOU). An MOU is required between parties to establish an official partnership and convey commitment. It will be emailed in a private email. The MOU must be submitted with completely filled Annex 1. Summary of the Implementation Plan.

Send required documents to:

Nancy Valencia, MSc.
Phone: (804)828.8576 | FAX: (804) 628-4861
Division of Acute Care Surgical Services
Department of Surgery
Virginia Commonwealth University School of Medicine
Box 980454
Richmond, VA 23298-0454

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